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Job Opportunity: Help Us Grow

Operations Manager

Kentucky Equal Justice Center seeks an energetic administrative professional to aid us with essential back-office functions. We are a mid-sized poverty law advocacy nonprofit with a stellar track record, a staff of 17, and a growing budget now exceeding $2 million. The position includes an opportunity to develop, implement, and refine systems and processes that support staff time for advocacy and services.

Duties

The ideal candidate will be able with a high degree of independence to manage many or all of the following functions:

Payroll and Timekeeping

  • Gather, organize, compile and file staff timesheets; keep track of leave hours

  • Prepare full-time and part-time payroll for review and submission via ADP payroll software

  • Ensure accurate and timely payment of health plan and retirement system contributions

  • Help document, explain and improve payroll-related processes

Payables and Receivables

  • Manage bill payment and documentation for timely submission, payment, and filing

  • Streamline and coordinate employee expense reimbursement processes

  • Prepare deposits and provide documentation to accounting firm

  • Ensure documentation of credit card purchases

  • Help identify and implement best practices and protocols for procurement and internal control

Other Administration and Management

  • Track main office inventories and order office supplies when needed

  • Assist director and accountant with preparation for our annual audit

  • Maintain files for insurance policies and contracts

Human Resources

  • Coordinate recruitment and hiring processes reflecting best practices

  • Onboard and help orient new staff, including enrollment in benefits and payroll systems

  • Develop knowledge of fringe benefits and personnel policies and respond to employee questions

  • Coordinate annual Open Enrollment for health plan

  • Offboard departing employees from benefits

  • Participate in personnel policy development

  • Identify and help implement best practices for staff development and retention

Office Administration and Systems

  • Document, implement, and improve administrative processes and standard operating procedures, including paperless approaches

  • Coordinate procurement of new equipment and office systems

  • Develop expertise in tech systems with special focus on phone system

  • Interface with technology contractors

Grants Management, Timekeeping and Compliance

  • Help produce budgets, budget reports, and outcomes data for grant reports

  • Coordinate, support, and improve timekeeping functions for grant billing

  • Coordinate timely submission of billing hours for payment

  • Prepare monthly time allocation summaries for submission to accounting firm

Miscellaneous

  • Assist the director with scheduling of board and staff meetings

  • Help our Resource Organizer maintain and update donor and contact lists

  • Assist with special projects

Qualifications, Skills and Competencies

The ideal candidate will bring to the job:

  • A degree in accounting, business, public administration or similar field

  • At least one year’s experience in nonprofit administration or bookkeeping

  • Experience with grants management, allocation, and reporting

  • Experience and facility with Microsoft Office, QuickBooks Online and Google Workplace

  • Experience with timekeeping software

  • Interest in and ability to develop administrative systems and protocols

  • Experience with nonprofit administration and best practices

  • A collaborative spirit, focused on freeing up advocates’ time for advocacy

  • Support for our mission, including racial justice, diversity, equity, and inclusion

Location

KEJC’s central office is in downtown Lexington. Work from home is permitted but some tasks may require presence at the office several hours a week. Flexible hours.

Supervision

The Operations Director will meet with the director at least once a week to plan and review tasks and projects and coordinate implementation.

Salary and Benefits

Salary based on experience and our Professional salary scale. Illustrative examples: $40,956 at three years, $51,620 at 10 years. Generous fringe benefits include health and retirement, dental, life, and disability coverage. KEJC is a 501(c)(3) nonprofit, but we provide health and retirement benefits through participation in state and county employee plans.

Starting Date

September 1, 2023, or as soon as possible.

Application Deadline

August 4, 2023. Open until filled. We will interview promising candidates on a rolling basis.

How to Apply

Email a cover letter, resume, and list of three references to:

Richard J. Seckel, Director

Kentucky Equal Justice Center

richseckel@kyequaljustice.org

References should include email address and phone number. Submission of writing samples or other relevant work samples optional but encouraged.

For more information

Contact Richard Seckel, Director, Kentucky Equal Justice Center, 201 West Short Street, Suite 310, Lexington, KY, 40507. Email: richseckel@kyequaljustice.org. Phone: 859-233-3057.

​Diversity Statement

KEJC encourages your application. Employees shall be selected entirely on a nondiscriminatory basis with respect to age, ancestry, disability, ethnicity, familial status, gender, gender identity, limited English proficiency, national origin, political affiliation, race, religion, sexual orientation, veteran status and all other categories provided nondiscriminatory treatment by law.

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